Confidential Waste Services
All businesses and organisations should be concerned about making sure all their confidential waste is disposed of safely and securely. Whether that involves shredding documents and sending the paper for recycling or making sure that hardware such as computer hard drives are destroyed, along with their data, finding the right confidential waste service is important.
By far the largest amount of confidential waste that businesses produce is paper waste. This can either be shredded on site or sent to a confidential waste specialist who will make sure that the documents are shredded and disposed of effectively. Types of confidential paper waste can include:
- Accounts and financial information.
- Personal client information.
- Job applicant details and CVs.
- Employee payment details.
It’s not just paper documentation that can contain confidential information. Our computer hard drives and even smart phones all contain digital information that can be accessed relatively easily if you have the right software. Disposing of these items and destroying the data is just as important as any other form of confidential waste. It can include:
- Desktop and laptop hard drives.
- Phones and simm cards.
- CDs, DVDs and flash sticks.
- Photos and X-rays
Choosing a Confidential Waste Disposal Service
You want to be sure that the service you choose not only transports your confidential data securely but also disposes of it properly. When looking at possible contractors, checking accreditation and certification is important. The key areas include:
- Data Protection Act registration: Anyone who deals with, handles and processes sensitive information should be registered with the Information Commissioner’s Office.
- Waste Carriers Licence: All businesses that handle waste need to be registered and have a licence for handling that particular waste.
- ISO 27001 Certificate: This is the international standard certification for having the right processes in place for handling sensitive data and information.
- BS EN 15713 Secure Destruction of Confidential Material certification.
As with any other contractor service, you should be checking the background of any confidential waste disposal company including finding out:
- How they dispose of the waste.
- What audit trail such as transfer notes and certificates of destruction they provide.
- What reputation they have – by checking existing customers and the local council for any issues.
The reason that many businesses opt for a company that does the shredding of documents for them is that, first of all, it frees up their time and, secondly, they have access to better machines which are more likely to be compliant with disposal under the Data Protection Act. Because these companies also provide a Certificate of Destruction, companies have readily available documented proof for the clients that data has been properly destroyed.
Hard Drive Destruction
If you are getting rid of an old PC, the only secure way to keep your data safe is to destroy the hard drive. There is plenty of software around nowadays that means it is relatively easy to access data on a drive, even when it has been reformatted. Business should always remove the hard drive and destroy the magnetic platter inside when they are disposing of computer equipment. There are companies nowadays that offer the safe destruction of hard drives and other digital storage systems to ensure that your data is kept safe.